Advice From An Old Guy: Volunteers Are People

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Some of the most heartbreaking conversations I’ve had are with guys (and occasionally gals) who volunteered on tech teams for years. Then, the long-time TD left and a new guy came in and blew the place up. Everything started changing, people with years of experience were no longer respected, and it became clear that the “old people” weren’t needed any longer.

I wish I only had those conversations occasionally, but more and more, it seems like it’s happening all the time. I’ve seen it in my own church—albeit in a different department. One day, there were 20 volunteers on a team. Two months later, there were 2. Straight up—this is the arrogance of youth.

Don’t Change a Thing. Yet.
A long time ago, when I was considering vocational youth ministry (the world dodged a bullet when I changed to tech…), I took a week-long SonLife course in Chicago. Paid for it myself and took vacation from my job, by the way. I’ve been living these principles for a long time. Anyway, one of the things they said that always stuck with me is that when you come onto a new church, you shouldn’t change anything for at least six months.

Back in the early ‘90s, it was the same as it is today. Young guys would get hired to be a youth pastor and they’d go in and completely blow up the volunteer team. They came in with all kinds of enthusiasm and ideas, ready to “change everything” and remake the youth department in their image. The problem was (is), they just got there. They knew exactly jack and squat about the culture of the church. And it would blow up in their faces.

The same thing happens in tech departments today. Young guys with some technical knowledge but little leadership experience get brought in to lead a tech team. They start telling the faithful volunteer who has been mixing twice a month for 8 years all the things he’s doing wrong. He buys a new console and a Waves server and demands everyone use it the way he wants it. Problem is, he doesn’t provide any training because, “it’s not that hard.”

All the volunteers get exasperated and quit. In a few months, our young tech hero is mixing every weekend. And trying to figure out how to trigger lighting and lyric cues at the same time because he’s the only one in the booth.

Seriously. Don’t Change Anything.
I’ve joined the staffs of five churches in my career (one as a volunteer). I have, by no means, done everything perfectly. But one thing I was very conscientious about was not changing much of anything for a good three to six months. Now, if equipment was broken, I fixed it. If there was a huge, gaping problem that was causing a lot of pain and stress for leadership or volunteers, I nudged that into being corrected. But in my last two churches, I didn’t even sit at a technical position for three to four months until I got a solid read on where everyone was.

I used that time to get to know the team. I took them out to lunch and scheduled some evening meetings just to hang out. I asked them what they felt needed to be changed, and how I could better support them in their volunteer role. I tried to find out how healthy they were and if maybe they needed a break. Sometimes, I found some people just shouldn’t be in that role, and I worked hard to find another role for them to fill.

It didn’t always go perfectly, and I made some mistakes for sure. But my intention was to not overturn the proverbial apple cart until I knew whether it simply needed repair or if we needed to light it on fire and watch it burn.

People Aren’t Pieces of Gear
If you come into a tech team and think you can just swap people out like replacing an old projector lamp, you have the wrong mindset. Ministry is a people business. I know you’re a tech guy and you might not even like people that much. And honestly, if that’s the case, you should go work for a production company, not a church.

Your primary role as a technical director is to lead, shepherd and grow people, while helping them be part of the technical team of the church. The show is secondary. The gear always comes after the people. Everything you do all week should be to support and encourage your team. Everything else comes after.

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Advice From An Old Guy: Make Friends

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Back when I was a self-absorbed 20-year old, I used to say, “Make friends with everyone—you never know when you’re going to need them.” At the time, it was meant to be sarcastic. Now that I’m a little older and hopefully a little wiser, I realize the saying has some validity to it.

30 years ago, I wanted to “make friends” with people so they could help me. Now, I realize that making friends with a variety of people has many more benefits, not the least of which is that I may be able to help someone else someday. Turns out helping others makes you feel pretty good, too.

Buy Insurance Before the Accident
Calling State Farm to purchase collision insurance doesn’t help you much when you’re sitting on the side of the road in a crumpled up car. It’s pretty key to get that insurance purchased first. The same goes with professional relationships.

I once called the owner of a company to see if he could possibly bail me out of a jam. When he took my call, he was on the top of a mountain camping with his family. Not only did he take my call, but then called the shop and told them to help me with whatever I needed.

He took my call because I had spent a few years getting to know him as a person. I helped promote his brand, and I believe we have a real friendship. We’re not BFFs, but if he was in town and his car broke down, I’d go pick him up.

When our church wanted to do a multi-camera shoot for our Christmas production, I reached out to a local church in town to see if I could borrow their fly pack. Not only did they lend me the fly pack, they also gave me three cameras to use. All I had to do was pick it up and drop it off.
That happened because I had spent a few years getting to know the TD, hanging out at events, going to lunch and building a relationship. Occasionally he called me for advice on a piece of gear. We helped each other because of relationships.

A friend of mine was part of a church plant in SoCall once. They were putting together their tech on a real shoestring budget and ran out of money before they bought a projector. He mentioned it at lunch one day and asked me to pray about it. I told him his prayers were already answered; I had two extras sitting in my audio closet that had been replaced, but we kept them around just in case since they still worked fine. He swung by a few days later and they were set for a few months.

It’s All About Relationships
If you ever listened to Church Tech Weekly back in the day, you know it was a running joke to see how fast we got to relationships in each episode. We could be talking about audio compression and ten minutes in, we’d be talking about relationships.

It always saddens me when I get into a conversation with a church tech guy and about the time I suggest he reach out other church techs in his area, he tells me he doesn’t know any other church tech guys nearby. I remember sitting in my boss’s office years ago and mentioning, “How is it that I’ve been here in SoCal for 2 years and I already know more people in more churches than everyone else on staff?”

How is it that church leaders don’t talk to each other? We’re all on the same team—it’s not a competition. Back when I owned a video production company, I knew and talked with other small production companies in town all the time. We borrowed gear and shared experience. I am friends with most of the guys at all the large integrators in the country. And we are in competition with each other!

But the key to it all is building relationships before you need them. When a sprinkler pipe bursts in your auditorium and you have no one to call for help, it’s going to be a rough weekend. On the other hand, if it happens to a church down the road and you can’t help because you don’t know each other, that’s a loss for you.

The Church is stronger when we’re all working together. So go make some friends.

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Advice From An Old Guy: Do Your Research

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Those that know me are aware that I have a pretty deep sarcastic streak. So imagine my joy years ago when I learned of http://lmgtfy.com. What is http://lmgtfy.com? Let me Google that for you. I have to say, I’m a little disappointed that they removed the snark from it. Back when it first came out, it would show you how to use the Google then add, “Now, was that so hard?”

I admit that on more than one occasion, someone emailed me a question that would have been very easily answered by a quick Google search and I sent them a lmgtfy link. Sometimes, I just have a hard time with simple questions. Or, questions that someone could answer for themselves with less than 2 calories of effort.

Research First, Questions Second
Van sent me this topic suggestion and he and I have long lamented how many questions we get from people who are at the top of the question pipeline. Sending me or Van an email asking, “What’s the best PA?” is not a good question. Let me rephrase—you’ll not get a good answer from that question. And for the record, I’m going to preemptively tell you the answer is, “It depends.”

Now, if you are legitimately searching for a new PA for your space, I’m happy to help. However, it’s most helpful if you do a little research first. A quick Google search will turn up information about the various types of PAs—line arrays, point source,  powered, un-powered, flown, ground stacked—and where they are best suited. Armed with this knowledge, the dimensions of your room, and information on the style of worship you are doing, you can begin asking professionals for advice.

A better way to phrase the question would be like this:

“We are looking for a new PA for our room. Our space is about 80’ wide by 60’ deep with non-fixed seating. We have no acoustic treatment on the walls. FOH is off center near the back of the room. The stage is about 40’ wide and comes into the room 10’. Based on my initial research, I don’t think line arrays are the right fit, what have you used in that situation that might work well for us? Our budget is around $130K.”

I can answer that question, and I can do it with specifics. In fact, the answer you receive will help you make a much better decision than, “It depends.”

Look Up Simple Things Yourself
If I had a dollar for every question that went something along the lines of, “Do you know if product X will do Y?” I’d be able to another firearm to my collection. And here’s the dirty little secret; if you ask me that question, and if you get a response, I’m going to Google said product, download the manual and look (assuming I don’t already know off the top of my head). Here’s a ProTip—you can do the same thing!

It can often be difficult to differentiate between actual geniuses and those who know how to Google.

Though I’m increasingly coming to believe that social media is, by and large, a dumpster fire, the Internet is a great thing. Almost all the information in the universe is out there for the taking. And by opening your browser window, you can learn it all. I have but one caveat for you…

Avoid the Facebook Groups
Most of the time—and I’m probably going to cause some butt hurt here—the information you receive from most of the Facebook groups varies between unhelpful to worthless to incorrect. Consider our “Which PA is best?” question. I’ve seen variations on that query on Facebook, and the answers often go like this:

“We just put line arrays in. They’re great!”
“We just installed Adamson line arrays. We love them.”
“It depends.”
“Hire an integrator.”
“You should never use line arrays in a church. Point source are best.”
“Our church has K12s. They sound pretty good.”

None of those answers are helpful. Especially the last one—K12s do not sound good. Ever.

The Benefit of Research
Part of the blame is on the question asker—it’s simply a bad question. The other part of the problem is that most—not all, but most—of the people on those forums have a very limited world of experience. They simply don’t know what they don’t know. So it’s up to you to do some research, educate yourself and then ask actual professionals for advice. The double-bonus of this is that if you’re asking a true professional, you’ll get good advice—and you’ll know it’s good advice. And if you ask a non-professional, you’ll know they don’t really know what they’re talking about because their advice will be obviously bad.

Just know that when you ask advice, almost everyone has some inherent biases. That’s not necessarily bad, but you need to know. I’ve found it’s best to ask several actual experts before making a decision. Compare everyone’s suggestions and you’ll be able to arrive at a good conclusion. But it all starts with you learning something about the topic, then asking good questions.

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Advice From An Old Guy: Find a Mentor

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I mentioned this back in Learn your Craft, but I’m thinking of this in broader terms. One thing I lament in most churches is that no one is pouring into the tech guy. Tech guys (and gals) are usually so busy doing the work of the ministry that no one is ever ministering to them. Having someone pour into you is a big deal, and will help you do this job a lot longer.

Mentors can take many forms. Sometimes, you need someone to help you learn a technical skill. In that case, getting together weekly with a pastor from another church isn’t going to help you much. If you need to hone your craft, find someone who is really good at it, and see if they’ll spend some time with you. This would be a Yoda-like figure; someone who teaches you how to use the Force. Or, how to mix.

You may need someone who can encourage you. This might be your Barnabas. That could be almost anyone, but ideally, it’s someone who is on staff at a church. And probably not your church. Sometimes this is another TD. For many years, Van and I have been each other’s encourager. I can’t even count how many times I called him and asked to go to lunch so he could talk me off the ledge. He did the same with me. We still do that for each other.

I’ve had more of a spiritual mentor in the human form of my friend Roy for going on 7 years now. When I first got to know him, I saw something in him that I needed in my life. I asked him if he would spend some time with me, and for some reason he agreed. For several years, we got together every other week for lunch. ProTip; always pay for your mentor’s lunch/coffee/drinks. Sometimes he encouraged me through a tough time. Other times, he challenged me to reshape my vision. Still other times, he affirmed what I was doing. One of the few things I miss about leaving California is getting together with Van and Roy.

Don’t Be Afraid
A lot of guys are afraid to ask others for help. I don’t know why. Well, I do. But get over it. Find someone you can talk to. I would strongly suggest your mentor be a good 10 years older than you; or at least have 10 years more experience than you. Getting together with peers is great, and I strongly suggest it. However, you need to spend time with someone who knows more and has done more than you.

Don’t think this has to be a lifetime deal, either. Sometimes, people put too much pressure on a mentoring relationship. They think it has to be a weekly face-to-face meeting for life. That’s great if you can do it—and I’ve had the privilege of doing weekly breakfasts with a couple of older guys in the past. I think we met weekly for about 3-4 years. That was a tremendous time of learning and growth for me. But when it came to for all of us to move on, we did and remain friends.

Advice For an Old Guy
I’m going to change it up here and suggest that if you are an old guy, you start looking around for someone to mentor. The best mentor relationships are often developed when the older selects the younger. If you can find someone younger than you to pour into, you both win.

I remember talking with one of my bosses years ago and we were discussing how great it would be if everyone in the Church had someone 10 years older pouring into them and 10 years younger to pour into. As I’ve said over and over, this production business is a craft. It’s best passed on from the master to the apprentice. If you’re a master, you need to find an apprentice. Don’t simply sit around and complain that those young whipper-snappers don’t know anything. Find a whipper-snapper and teach them something.

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